In preparing a bid, the project manager (or the one who captured the Offer) to know the scope of the project very closely. Most of the offers and it listed the basic scope of the project and often the offer is also an integral part of the project contract.
The project manager (for example, on the agency side), an offer so write very carefully. In my view, is to be provided in a mandatory offer each work package with the following attributes:
- Short description of the work package (which is to be made in this work package)
- service tasks (enumerating what the Services (that we) for the specific work package contributes to quantify these tasks if possible, or just describe such collection of functions that are specified)
- tasks Customer (enumerating what will help the customer to perform the work package)
- Deliverable ( describe what is actually present at the end, what gets the customer, eg HTML files)
- expenses (describe what comprises a work package is not, or what is not part of the offer) is
- Optional: Procedure (description of the type in which a deliverable is developed (ie to the requirement specification in 3 workshops).
- expense (Of course, the cost estimates from service providers)
course include in an offer or more elements, but the scope definition is probably the central part of the offer. If this is clearly defined from the outset, the customer also knows what he gets at the end (particularly through the list of deliverables). If the requirements of the customer is not clearly defined, so that no comprehensive offer can be produced, is referred to the rough cost estimate .
are defined without Scope offers may attract the very beginning of the project some unpleasant consequences:
- A "spongy" End draws probably a "spongy" project contract with them. This may move up to a "spongy" specifications.
- Scope discussions are inevitable and the project can not be defined based on a clear agreement.
- The trust between customer and service can be destroyed very quickly, since the client has felt that he gets what he has "ordered".
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